Volunteer Committee Descriptions for June 17 & 18 Clearwater festival

NOTE: The number of hours indicated is the total commitment required. As a rule, this is divided into 2 or more shifts. Shift schedules are made by each individual coordinator. Ask your coordinator for particular shift arrangements.

*It is essential that our volunteers fulfill their weekend commitment. With the exception of unforeseen emergencies, if you do not fulfill your 2017 volunteer commitment, we won’t be able to accommodate you in the future.


Access: 10-12 hrs/13+ years – Assist people with various disabilities in a variety of situations. Read signs, keep access walkways leading to stages clear and passable, maintain access areas in front of those stages. Must be able to work both festival days and until 9pm on Sunday evening. No Friday or pre-fest work. Advantages: most of the work takes place at the performance stages, but it’s VERY loud.
Requirements: ability to push a person in a wheelchair over rough terrain, sense of humor, ability to work extensively and sensitively with the public, respectful assertiveness, commitment to teamwork, common sense.

Before & After (this means BEFORE AND AFTER THE FESTIVAL – NOT ONE OR THE OTHER): 12 hrs/15+ years – Fast paced, physically demanding, set up and take down banners, poles & displays, deliver and collect tables & chairs, assist as needed with signs. Any other work as requested; work closely with Site Crew.
Requirements: Physically fit. All day Friday starting at 8am. There may be some work Saturday morning plus on-call availability. 8am-1pm Monday. Pickup truck a plus! Friday & Monday meals with Site Crew.

Box Office, (Ticket Sales): 10 hrs/18+ years – Sell & process ticket sales in Box Office.
Requirements: alert, reliable, honest, cordial (first contact with audience). Coordinator reserves the right of approval on all volunteers.

Clearwater Store: 10 hours/18+years (16+ with committee coordinators approval) – MUST BE ABLE TO WORK BOTH FESTIVAL DAYS TILL 9PM. Volunteers will set up and over see both Clearwater and Performer Merchandise tables. Volunteers will assist customers and ring up purchases. They will also assist with the check in/out of performer merchandise. We do have a very limited volunteer shift on Friday night to help with setup. You can either be a runner or a CSV(ringer), Retail experience and knowledge of Clearwater is helpful. CSV (ringers) will be selected pre festival. If you are interested, please make a note on your application.

Communications: 12 hrs/18+ years – The central nervous system of Revival, working around the clock with radios, pagers & phones, to keep key personnel connected and information flowing. Must enjoy working with people. Special incentives to work night shifts.

Drinking Water: Two three-hour shifts each day/16+ years – Selling water.
Requirements: Awareness of hygienic food handling, confident in simple math, reliable in handling money.

Environmental Action/Green Cities: 10 hrs/ 16+ years – Build displays before, staff area during festival. Training provided for effective outreach on watershed protection, energy efficiency & renewables, closing Indian Point & other related environmental issues.

First Aid: EMT needed for times when Westchester Hospital contractors are not on site:
Friday Noon – Saturday 9am, Saturday 9pm – Sunday 9am. Must sign up to volunteer with another committee during Festival hours, but need to be on call for first aid emergencies either Friday or Saturday night. A conversation with the first aid committee coordinator is required prior to acceptance in this committee: Fred Mayer – 848-469-9050.
Requirements: EMT license, cell phone.

Food Vendor Support: 10 hrs/18+ years – Help food vendors with specific needs during the festival, making sure all prices are clearly marked and displayed, dispensing of ice from the truck to vendors, and keeping track of bags sold, checking to make sure site is tidy and trash and recycling are put in appropriate containers, supervising cleanup on Sunday evening.

Member Action: 10 hrs/18+ years – Sign up new & renewing members, provide hospitality & information, sign up folks for sails (handle cash and credit cards, use computer for booking sails) encourage people to enter the fundraising raffle and complete the attendee survey.
Requirements: Familiarity with Clearwater programs, able to handle cash and credit cards, able to use computer, willingness to shift between various assignments as circumstances arise, friendly/outgoing personality, good organizational skills, team oriented, reliable re: shift commitments.

Overnight Stage Security: 16 hrs/ 18+ years – Paired volunteers will stay at assigned stages from 10:00 pm to 6:00 am Friday and Saturday nights to ensure stage equipment is secure. Each morning you will pack up your sleeping bags and tents and these can be stored at the stages. There is no Sunday work and volunteers will not be required to volunteer during the day so will be free to enjoy the festival.

Peacekeeping: 9-10 hrs depending on Team/18+ years – children cannot accompany their parents. Tasks and responsibilities include but are not limited to: traffic & parking management, information dissemination to audience members and other volunteers, safety and emergency assistance and coordination, festival security. Shifts occur from Friday morning through Sunday evening.
Requirements: a mature, calm, thoughtful and responsible individual. Peacekeepers experience extensive walking and exposure to the elements throughout their shifts and those volunteering for peacekeeping must be physically fit. Additionally, Peacekeepers have a serious roll during the festival that may involve the safety and welfare of both patrons of the festival and other volunteers.
Peacekeepers must follow instructions relative to their assignments;
Peacekeepers may not leave their posts for any reason without calling in and waiting for a replacement.
Peacekeepers may not use alcohol or any other form of recreational drug while on duty.
Peacekeepers must be assertive while being welcoming and considerate of the needs of our patrons.
We are charged with being the face of Clearwater while dealing with the public; except in the most extreme situations, any interaction with our constituency should leave them feeling positive and feeling that we made every effort to solve their problem or give appropriate assistance.

AFTER filling out the online application – if Peacekeeping is your first committee choice, PLEASE SEE TEAM ASSIGNMENTS AND NEXT STEPS HERE!
Team assignments will be made on the basis of the needs of the committee and the preferences of the volunteer, in the order they are received by the Shift Assigner.

Performer Transportation: 10hrs/20+ years – Transport people & equipment on-site & off, to airports & housing.
Requirements: experienced, licensed driver; use own insured vehicle.
Preferred: large vehicles and those that are available Friday before and Monday after the festival.

Reception: 12-14 hours (5-6 hrs Friday (mandatory), 4 hrs Saturday, 2-3 hrs Sunday) – Greet & check-in arriving volunteers, vendors and activists.
Requirements: People skills & patience, computer experience necessary, ability to learn the system quickly, and stamina. Volunteers under 18 must have supervision and be approved by the coordinator.

Shore Support: 8-10 hours, 18+years – Volunteers sell tickets to sail aboard the tall ships, answer questions, and assist in the boarding and disembarking of passengers. This work occurs at the working waterfront area, in direct sunlight for some of the time, and involves customer service and use of a computer. All training will be provided, although some knowledge of computers is helpful. Requirements: Pleasant demeanor, willingness to learn (simple!) computer skills, organization. Some knowledge of/interest in boats helps!

Site Crew: 32 hours minimum. 18+ years unless accompanied by a parent or guardian. Help unload, build and assemble, maintain and then pack away stages, booths, the dance floor, fencing, etc. Familiarity with tools (and bringing your own, if you’re willing) is helpful, but not required. There’s a wide range of tasks (from heavy lifting to skilled carpentry, painting to fine handiwork, sweeping to shopping)- and we will train. Work begins two weeks before the festival and continues three to four days after. Camp in your own tent, stay in a shared cabin (space is limited), or commute if you prefer. An all-weather experience- rain gear and sturdy shoes are a must. Hard work, good food, great fellowship and community!

Sloop Clubs: 10 hrs – Discuss and support Sloop Club and Clearwater objectives with festival participants. You may volunteer for this committee only if selected by your club’s Revival coordinator. Scheduling is done by each club. Please indicate in the comments field which club you propose to represent.

Stage Sound Loading Crew: 10 hrs/15+ years – Assist sound company with load-in and load-out of sound equipment. Requirements: Physical labor with heavy lifting. Must be on site and available Friday by 12 noon (possibly prior) and Sunday 7pm to Midnight.

Ticket Taking: 10 hrs/14+ years – Welcome audience, tear and scan tickets, attach wristbands, hand out program books. Help to maintain gate security.

Truck Loading/Unloading: 12 hours/21 + years – Load and unload the Clearwater truck (which is packed with gear for several festival areas) in two locations – Beacon and Croton. Volunteers in this committee must be available for ALL of the times below – no exceptions – and are responsible for their own transportation.
Requirements: strength and ability to follow directions.
Advantages: There are no responsibilities for this team all day Saturday and until 8:30 pm Sunday! Enjoy the festival!
Load up at office in Beacon: (tentative) Thursday, June 15th 11am – 2pm
Unload in Croton: Friday, June 16th 9:30 am – until complete
Load up in Croton: Sunday, June 18th: 8:30pm – until complete
Load up in Croton: Monday, June 19th: 9:30am – noon
Unload at office in Beacon: Monday June, 19th: 1:00pm until complete.

Volunteer Food (Kitchen Crew): 10 hrs/16+ years – Full service on-premise catering in a busy commercial kitchen right on site. We will be busy all weekend feeding the volunteers, staff, and performers. What are your skills? Are you Back of House? Front of House? Do you live to give great customer service? Master coffee brewer? If you think you’ve got what it takes, then this is the spot for you! Please provide a list of past related experiences in the comment area of the online application. Further communication with coordinator through emails.

Working Waterfront: 8-10 hrs/18+ years – The “Waterfront Water Safety team consists of qualified water safety personnel with current, valid certificates. The team provides waterfront safety in cooperation with members of the Beach Crew, but specifically for in-water rescue and care of WW visitors and participants or others who need assistance. Put “Waterfront Water Safety” in the volunteer selection space, and specify “Waterfront Water Safety” in the comment area.
Waterfront Water Safety applicants must communicate with coordinator, Stan Dickstein prior to filling out and submitting an application: dicksten@verizon.net

Zero Waste: 10 hrs/12+ years, families with children welcome – As a part of the effort to move closer to the Festival’s ideal of Zero Waste, this committee will have four roles for the Festival:

  1. Staff Zero Waste stations – answer questions and help attendees sort their materials so the right stuff goes in the right bins and call for pickups when bins / bags full.
  2. Litter picking – collect items from the festival grounds, help to keep festival site clean. This practice is the roots of our team as established by Toshi Seeger.
  3. Floaters – provide assistance where needed
  4. Vendor Support – assist the food vendors in their efforts to follow Clearwater’s ZW practices.

All ZW team members are also Ambassadors for Zero Waste in providing public outreach and education to help Festival attendees understand our practices and goals with the intention of increasing Zero Waste behavior beyond the Festival.